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Job Title: Administrative Assistant
Job ID: COLAYI1
Industry: New Home Organization
Location: LATAM / PH
Job Status: Part Time (20 hours/week) - Scaling to 30 and 40 per week
Work Schedule: TBD (aligned with U.S. business hours)
Compensation: $6 - $8 per hour
Target Start Date: ASAP
Role Overview
About the Client:
The client is a growing U.S.-based home services company that focuses on improving and organizing residential spaces through efficient upgrade solutions rather than full renovations. The team operates in a fast-paced, small business environment where collaboration, ownership, and strong organization are highly valued. This market is currently expanding, which means new systems are being built and team members have the opportunity to grow alongside the business.
About the Role:
The Client is seeking a proactive, highly organized General Administrative Virtual Assistant to support the owner of a fast-growing home organization franchise. This role is designed for a self-starter who thrives in a startup environment where systems are being built in real time. The Virtual Assistant will support internal coordination across CRM management, tracking spreadsheets, events preparation, and administrative follow-ups. This is not a customer-facing sales role, but rather a structured operations support position for someone who enjoys keeping systems updated, maintaining accuracy, and helping a growing team stay organized behind the scenes.
Key Responsibilities
• Update CRM stages from first contact through install based on notes from the owner and sales team
• Maintain clean tracking spreadsheets for active opportunities, follow-ups, and next steps
• Sync updates between CRM and spreadsheets so both reflect the same status
• Add and standardize notes, tasks, and follow-up dates
• Track follow-ups for leads, current customers, and referral partners
• Set reminders for check-ins and next-step confirmations
• Monitor partner project lists and confirm items are moving forward
• Research and compile event opportunities and targeted event lists
• Coordinate with event managers to confirm dates, costs, requirements, and deadlines
• Track payments, logistics details, and key milestones for events
• Track supplies requiring lead time and confirm orders are placed on schedule
• Pull QuickBooks expense reports provided by the owner
• Enter marketing spend into ROI tracking software
• Keep campaign lists organized for performance review
• Prepare a simple monthly marketing spend summary for the owner
• Communicate with the owner and sales team to gather updates and clarify next steps
• Help simplify and standardize shared spreadsheets for team usability
• Support special projects based on weekly priorities
Qualifications & Skills
• Strong experience using Google Sheets or Excel for tracking and organization
• High attention to detail and consistency
• Reliable internal communication and responsiveness
• Comfortable working with repetitive administrative tasks and occasional one-time projects
• Ability to manage multiple moving parts without losing follow-ups
• Experience with any CRM or sales operations tracking (preferred)
• Experience with events coordination, logistics support, or operations administration (preferred)
• Experience supporting a small business or startup-style team (preferred)
• Proactive and organized work style
• Strong quality and follow-through mindset
• Friendly and professional internal communication
• Comfortable taking ownership of keeping systems clean and accurate
Submit your application today and take the first step toward your next great opportunity!
