V107 - Legal Accounting Assistant

workday • California, United States • United States of America • $1.02k - $1.10k / year • 2w ago

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as a Legal Accounting Assistant supporting a California based family law practice. In this role, you will keep the firm’s revenue cycle running smoothly by preparing and tracking invoices, coordinating collections, and reconciling payments with care and accuracy. You will also serve as a friendly first point of contact for callers, guiding sensitive conversations with empathy while maintaining clear professional boundaries. The right candidate enjoys working with numbers, documentation, and systems, and brings calm, attentive communication to every interaction. If you are detail oriented, organized, and confident using QuickBooks and Excel, you will thrive and make a daily impact for clients and the legal team.

• Salary Range: $1,015 to $1,100 USD

Responsibilities include, but are not limited to:

Identify opportunities to improve billing workflows and propose practical solutions.

Protect client confidentiality and adhere to firm procedures at all times.

Manage calendars related to billing cycles, payment commitments, and follow ups.

Assist with scheduling and sending invitations for virtual meetings and ensure participants can join successfully.

Listen attentively to sensitive or lengthy inquiries and communicate eligibility or declines tactfully.

Ensure all time entries are complete, properly coded, and submitted before deadlines.

Triage calls, take clear messages, and route matters to the appropriate team member.

Handle approximately 7 to 10 incoming calls per day with professionalism and empathy.

Maintain accurate billing files, supporting documents, and audit ready records.

Coordinate with the external accountant to deliver month end billing data and resolve open items.

Review billing and time entry reports to identify discrepancies and initiate timely corrections.

Reconcile payments, retainers, refunds, and trust movements against accounting records with zero tolerance for errors.

Monitor accounts receivable, follow up on outstanding balances, and document collections activity.

Prepare, issue, and track client invoices in alignment with the firm’s billing policies and timelines.

Requirements:

Required Skills:

• 2-3 years of experience as a Billing Assistant and Intake Specialist

• Experience in a legal, professional services, or accounting environment.

Location:

California based client.

Time zone:

• PST.

Language:

• Advanced English only.

Equipment and connectivity:

• Reliable computer, headset, and stable internet connection suitable for VoIP and video meetings.

Work style:

• Able to manage recurring billing cycles and reception tasks with accuracy, discretion, and urgency.

Work Shift:

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages:

English

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.