Job DetailsJob Location: Elizabethtown, NC 28337Position Type: Full TimeCampbell Oil Company - Service Dept. Administrative Assistant
Elizabethtown, NC
Join us as we grow together personally and professionally! Four Generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are a family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve.
POSITION OVERVIEW
The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment. A detailed Job Description will be available when you begin employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!
BENEFITS OVERVIEW
Family first atmosphere
Benefits to fit your needs: Medical, Dental, Vision, Life, Disability, 401k
Competitive Total Compensation Plans with 401k match
Paid time off in your first year
Team first environment
Paid Gym Memberships
Remote work in select roles
Monthly teambuilding exercises
Everyday Pay if needed
Flexible Schedules for attending family events
Professional Training
Advancement opportunities
Leadership Training
ESSENTIAL JOB FUNCTIONS
Billing
Invoicing all service work orders
AR (In
Emailing work order copies to appropriate personnel concerning tank sets, pickups, or movements
Adding/moving tank assets in E3
Adding maintenance notes into truck repair software
Coding and scanning vendor invoices
Managing the Purchase Order Spreadsheet
Contacting vendors for invoices as needed
Managing Truck Service alerts and PM schedules with division managers
Sending out monthly reminders
“Refueler” Truck Maintenance log management
Keeping up with movements
PM Schedules
Assisting with Month End Inventory counts and reconciliations
Tracking down missing items
Bi-Weekly aviation filter counts as needed
Spot checking higher priced items
Qualifications
EDUCATION & QUALIFICATIONS:
Minimum 3 years’ experience in administrative duties
Valid NC Driver's License
Excellent communication and organizational skills
Possess advanced analytical skills
Experienced computer skills working in Excel
Commitment to Excellence and holding team to highest standards
Team player that enjoys collaborating with coworkers
Advanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
