Overview
We are seeking a highly organized, detail-oriented, and self-motivated Executive Administrative Assistant to support leadership in higher education setting for distance education programming. This remote role is ideal for a systems thinker with strong time management, communication, and problem-solving skills. The successful candidate will play a key role in supporting distance education leadership in academic operations, faculty onboarding, practicum placement processes, and semester preparation.
Responsibilities
- Administrative & Executive Support
- Manage calendars, schedule meetings, and coordinate appointments across departments.
- Track due dates and associated work projects, ensuring timely follow-up and project completion.
- Communicate effectively with internal and external stakeholders.
- Academic & Program Support
- Audit Canvas LMS course shells for upcoming semesters.
- Support quality assurance processes and compliance with course materials and program delivery.
- Assist with practicum placement coordination and documentation.
- Support HR processes for new faculty onboarding.
- Project & Data Management
- Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.
- Calculate data, develop reports, and maintain accurate records.
- Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.
- Leverage Microsoft Copilot tools to enhance productivity and workflow.
- Comfort with evolving digital tools and platforms.
- Collaboration & Communication and Interact professionally across departments and with external partners.
- Provide excellent customer service, student, faculty, administrator, and public relations support.
- Communicate effectively with graduate administrators, students, and faculty.
Qualifications
Education/Experience
- Bachelor's Degree required.
- Master of Social Work preferred.
Knowledge/Skills/Abilities
- Required
- Bachelor's degree.
- Strong proficiency in Microsoft Excel and Office 365.
- Experience with calendar management, scheduling, and follow-up systems.
- Excellent organizational, time management, and communication skills.
- Ability to work independently and manage multiple timelines.
- Candidates are expected to maintain a reliable internet connection to support video conferencing and use of required online platforms.
- An official laptop will be provided for all work-related duties.
- Candidates are expected to work from a quiet and secure location that supports confidentiality and allows for focused, uninterrupted work during business hours.
- Availability to work during Eastern Standard Time (EST) hours, with occasional evening availability for scheduled events
- Preferred:
- MSW degree.
- Experience supporting students.
- Familiarity with Canvas LMS or other learning management systems.
- Experience with Microsoft Copilot tools.
Travel
- Fully remote position with limited to no travel.
Working Conditions
- Requires long hours at a computer and workstation.
- Collaborative virtual team environment.
Maximum Salary
USD $70,000.00/Yr.
Minimum Salary
USD $56,000.00/Yr.
