This is a remote position.
Schedule: Monday to Friday, 4AM–8AM (Newport Beach, CA)
Total Weekly Hours: 20 Hours
Join a dynamic entrepreneur managing multiple businesses across property management, photography, and video production. This innovative business owner is scaling operations rapidly and needs a trusted partner to streamline processes, maintain organizational excellence, and support growth. You’ll work with someone who embraces automation, leverages cutting-edge tools like ChatGPT, and values efficiency. This is a unique opportunity to become an integral part of diverse business operations while gaining exposure to multiple industries and entrepreneurial best practices.
Our client is seeking a highly organized and detail-oriented
Administrative Assistant to serve as the right hand to a thriving multi-business entrepreneur. In this role, you’ll be responsible for keeping property management operations on track, producing critical monthly reporting, and implementing automation systems that enhance efficiency. The position offers variety, growth potential, and the satisfaction of directly contributing to business success across multiple ventures.
Responsibilities
Generate monthly Airbnb property reports by collecting and analyzing guest and payment data
Prepare financial summaries and occupancy reports for property management stakeholders
Manage invoice creation, distribution, and billing across multiple business lines
Conduct research and lead generation activities, including contact information gathering and meeting scheduling
Set up and monitor Google Alerts and automated systems for business intelligence
Implement ChatGPT-powered automation and streamline workflows as directed
Support day-to-day administrative functions across property management, photography, and video production businesses
Maintain organized records and ensure timely completion of recurring administrative tasks
Requirements
Advanced proficiency in Microsoft Excel and Google Suite for reporting and data analysis
Strong attention to detail with proven experience in financial data entry and report preparation
Track record of success in administrative support, invoice management, and billing
Quick learner with the ability to master new platforms and systems efficiently
Exceptional organizational skills with the ability to manage multiple business lines simultaneously
Reliable high-speed internet connection and professional remote work setup
Experience with research, lead generation, or automation tools preferred
Self-motivated with strong time management skills in a remote environment
Independent Contractor Perks
ZR_26666_JOB