About the Client

PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance operator who can take ownership of the day-to-day accounting workflow, keep the books clean, and bring structure to finance operations.

This is a hands-on role. We’re looking for someone plug-and-play who can run end-to-end accounting tasks and keep things organized without constant oversight.

Why This Role Exists

The business needs someone to own finance operations end-to-end: AP, AR, invoicing in QuickBooks, payroll processing support, Excel-based reporting, and monthly close tasks. The goal is to reduce bottlenecks, keep finance predictable, and give leadership clean visibility.

What You’ll Own (Responsibilities)

AP / AR + day-to-day accounting

Own accounts payable and receivable workflows end-to-end
Send invoices from QuickBooks, track collections, and follow up on aging AR
Process vendor bills, manage payments, and keep AP organized and accurate
Maintain clean records and documentation across transactions

Payroll coordination

Support payroll processing (including time adjustments, validations, and accuracy checks)
Maintain payroll-related documentation and ensure inputs are consistent and clean

Monthly reporting + close support

Prepare monthly financial reports for leadership
Support monthly close tasks and ensure books are updated and accurate
Keep reconciliations organized and up to date (bank and key accounts as needed)

Excel operations

Work comfortably in Excel (data cleanup, formatting, transposing datasets, building recurring reports)
Turn messy inputs into usable reporting for finance and leadership

Structure + workflow improvement (light systems)

Create simple checklists, templates, and repeatable workflows to reduce errors
Improve consistency and clarity across finance operations (without needing to “build a full finance org”)

What Success Looks Like

First 30–60 days

Invoicing, collections, and bill pay are running consistently
Payroll adjustments and validations are handled reliably
Finance data is organized, up to date, and easy to audit internally
Leadership receives clean monthly reporting on time

3–6 months

Finance workflows are standardized with checklists and clear routines
AR/AP performance improves (fewer misses, cleaner tracking, faster follow-ups)
Monthly reporting and close tasks are predictable and low-friction

Requirements

Proven experience owning end-to-end accounting operations (AP + AR)
Comfortable running finance workflows inside QuickBooks (invoicing, bills, tracking)
Payroll processing experience (or strong exposure + ability to own validations/adjustments)
Strong Excel skills (including working with messy datasets; transposing / reporting)
High attention to detail and ability to work independently without babysitting
Excellent English communication (written + verbal)

Nice to Have

Experience in service businesses with payroll-heavy operations
Exposure to monthly close routines and basic accrual concepts
Familiarity with tools like Ramp or AP automation platforms
Multi-state / U.S. operations exposure (nice to have, not required)

Benefits

100% remote
USD compensation
PTO (paid time off)
Local holidays
Direct work with the leadership team
High ownership and autonomy
Fast-paced environment with real impact
Growth opportunity as the company scales

Virtual Assistant Jobs in Colima

Accounting & Payroll Specialist (QuickBooks, AP/AR) — Remote

Never Miss a New Opportunity