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Job Description:
We are seeking a Bilingual Immigration Administrative Assistant who will help keep a busy immigration practice running smoothly through proactive coordination, precise follow-through, and client-focused communication. In this role, you will manage schedules, keep deadlines and appointments on track, and maintain well-organized digital client records so the team can operate with confidence even during high workload periods. You will serve as a reliable point of contact for client communications while ensuring details are captured accurately and consistently in the firm’s systems. This position is ideal for someone who thrives in a structured environment, takes initiative without being asked, and is known for careful, low-error work that supports high standards.
-Salary Range: from $1,060 USD to 1,150 USD.
Responsibilities include, but are not limited to:
Requirements:
Additional Job Description:
• Work schedule and timezone: Monday to Friday from 8:30 a.m. to 05:30 p.m. EST.
• Language requirement: Spanish is mandatory due to client needs.
Software and tools:
◦ CRM: Docket Wise
◦ VOIP: Virtuo Mobile Connect
◦ PowerPoint for preparing presentations and materials
◦ BloomGrowth for task and to-do tracking support
Preferred background:
◦ Immigration experience or knowledge is highly preferred
◦ No previous legal experience is required
Required Skills
• Strong English communication skills for phone and email communication
• Attention to detail with a minimal margin for mistakes
• Excellent organization and calendar management
• Proactive mindset with the ability to take initiative and make helpful proposals
• Client communication via phone and email with professionalism and clarity
• CRM proficiency and accurate data entry
• Document management and strong file organization habits
• Comfort using VOIP tools
• Ability to manage reminders, notifications, and time-sensitive follow-ups
• Discretion and sound judgment when handling client records and confidential information
Work Shift:
8:30 AM - 5:30 PM [EST][EDT] (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
