Job Description:

Position Summary:

Perform a wide variety of administrative duties to assist all Rehabilitation and Ancillary departments to include: OT, PT, SLP, and Audiology.

Position Responsibilities

Implement administrative systems for Rehabilitation and Services.
Enter data, including clinical, billing, and statistical data, according to set timelines, and with accuracy and efficiency.
Schedule and register in both Meditech and Optima with proficiency and accuracy.
Maintain logs of clinical and administrative data to ensure regulatory compliance.
Communicate and respond to issues and problems in a timely and efficient manner.
Coordinate and verify all billing data prior to submission to Fiscal Services.
Attend meetings as designated.
On a daily basis, collect and distribute mail and perform other routine office procedures.
Print and distribute reports, clinic schedules, prepare statistical data.
Perform clerical duties including typing, filing, scanning, etc.
Collaborate on projects as needed.
Adhere to established departmental policies, procedures and objectives.
Perform other related duties as required or as responsibilities dictate.

Core Competencies:

Maintain open communications with Administrative Manager, Rehabilitation Services, Management Team, and Staff of Rehabilitation Services.
Communicate with patients/families/all disciplines in a manner that conveys respect, caring, and sensitivity.
Protect patient confidentiality by promoting professional staff communication according to HIPPA standards.
Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.

Communication

Introduces self and identifies role to others.
Demonstrate “emotional presence” by listening attentively and attending to concerns/needs.
Act as an advocate on behalf of patients as needed or as appropriate.
Communicates with patients/families/visitors/staff in a manner that conveys respect, caring and sensitivity.
Listens and respects others’ opinions.
Accountable for staying informed by reviewing memos, emails and other forms of communication.
Responsible for communicating and responding to issues and problems in a timely and efficient manner.
Responds to patients in all situations with a calm, sensitive and supportive approach.

Teamwork/Collaboration and Flexibility

Demonstrates flexibility.
Acts in a manner outside the traditional “role” as needed in order to meet patients’ needs.
Promotes a healthy environment by demonstrating trust, mutual respect, visible support and open, honest communication with all members of the team.
Involve other team members by sharing information.

Professionalism

Follows all policies and procedures set forth by the organization and outlined in HSL’s policy manuals and the employee handbook.
Maintains confidentiality of patient and information.
Meets all requirements as outlined by regulatory and licensure standards.

Quality Improvement

Leadership/Development

Serves as a resource to the team, new employees, and volunteers (if applicable).
Seeks opportunity for professional development by attending internal and external trainings, educational programs and conferences.

Safety

Practices in accordance with established standards of care for safety of patient, self and co-workers.
Identifies and reports basic safety issues or problems (ex. Spills) and takes action whenever appropriate.
Identifies and reports errors/potential errors according to policy.
Adheres to all infection control policies.
Promotes the health and safety of all by following established infection control procedures (i.e., hand washing, use of personal protective equipment)

Qualifications

Associate’s degree in Business, preferred.
Demonstrate proficiency in knowledge and the use in all aspects of computer software including Meditech or similar database software.
Minimum of three to five years of administrative assistant experience.
Strong written and verbal communication skills are essential.
Demonstrates flexibility and ability to work with multiple managers with multiple requests, and prioritize to meet everyone’s needs.
Strong attention to detail

Physical Requirements

Occasional prolonged sitting, standing or walking.*
Some lifting of supplies and equipment.
Some reaching, stooping, bending, and crouching.
Contacts with patients under a variety of circumstances, which may include exposure to unpleasant odors, sights and sounds.
Subject to varying and unpredictable situations.
May be exposed to infections, contagious diseases, and blood borne pathogens.

Remote Type

Salary Range:

$45,514.00 - $63,720.00

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