AI-INTEGRATED ADMINISTRATIVE ASSISTANT
Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and professional and personal growth opportunities.
We are currently looking for an AI-Integrated Administrative Assistant with high learning aptitude who is eager to bridge the gap between traditional administrative support and future AI orchestration. While the initial focus will be on coordination and communication, the role is structured to evolve into a technical position responsible for running and orchestrating AI agents by 2027.
In Teamswell every team member has an instrumental role and impact on the success of our business and our clients’ success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our AI-Integrated Administrative Assistant will possess the skills and experience required, as well as a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.
CORE RESPONSIBILITIES
· 1. Administrative & Operations Coordination
· Manage and coordinate professional email communications and outreach.
· Organize and schedule meetings with providers and internal stakeholders.
· Maintain high-quality data management and organizational structures to support team efficiency.
· Provide detailed follow-up support on tasks generated during provider calls and internal meetings.
· 2. Communication & Client Engagement
· Participate in "ride-along" shadow calls with providers to gain industry knowledge.
· Gradually transition from shadowing to leading communication and tasks independently.
· Participate in weekly team debriefs and bi-weekly client status meetings.
· Adhere to structured training methods, including pre-call preparation and post-call debriefing sessions.
· 3. AI Evolution & Technical Growth
· Utilize Large Language Models (LLMs) and AI tools to optimize daily workflows.
· Develop the skills necessary to run, manage, and orchestrate AI agents and cloud-based tools.
· Commit to continuous learning through the company’s educational allowance to stay ahead of 2027 AI goals.
REQUIRED EXPERIENCE & QUALIFICATIONS
· 3+ years of proven experience as an Executive Assistant, with demonstrated experience providing high-level administrative and strategic support to C-level executives.
· Exceptional ability to learn new technologies and industry concepts quickly.
· High comfort level with Microsoft Office Suite. Previous experience with title-specific software (Qualia, SoftPro, or RamQuest) is a significant advantage.
· High level of structure in managing data, follow-ups, and documentation.
· English proficiency at a C1 level (approx. 80-85% or higher).
· Familiarity with LLMs and a strong desire to learn cloud code and AI agents.
